Start with a process review if you are not sure what to automate, or with a fixed-price build if you already know the process. Prices and timelines are all on this page.
// The path
Most companies enter at step one. If you already know the process, start at step two. Each step ends with your decision.
We go through your processes one by one and grade each one green, yellow, or red. You get a process inventory, a review of your systems and data, the grades, and a phased roadmap.
Start here if you are not sure what to automate.
One process, with success criteria written before work starts. Scope and price are fixed up front, from the roadmap or from the process you bring. Older systems with no API stretch the timeline to 4 to 8 weeks, and we say so before you sign.
Start here if you already know the process.
Upkeep, small improvements, a monthly usage report, and priority support, priced by the number of systems installed. The next process is a new fixed-price build, and only after the last one shows measured results.
Every expansion starts with a decision you make.
A setup for the owner's own day: your morning briefing, meeting notes, and reply drafts are ready before you sit down. Designed to give back around 5 hours a week. The price is fixed by the number of modules before we start.
Start here if the first thing to fix is your own week.
// Feasibility
Every process in the review gets one of three grades. A review that only lists opportunities is a sales document, not a review.
Doable now with reasonable effort.
Doable once a few preconditions are met, and we list them.
Not recommended under current conditions, whether for legal risk, missing data, or cost that outweighs the benefit.
// First builds
The common ground, not the boundary. If your process can be automated at a fixed scope, it qualifies. See all six areas.
Today: inquiries scattered across web forms, DMs, and email.
After: one pipeline, every lead logged within minutes with source and score, follow-up drafts ready.
Today: two days to send a proposal while the lead cools off.
After: a draft in your format shortly after the call, waiting for approval.
Today: an hour-long meeting and no one remembers who owns what.
After: summary, decisions, and owner-assigned actions drafted within minutes, shared once you approve.
Today: hundreds of PDFs typed into spreadsheets by hand.
After: every PDF dropped in a folder is read into a row for your table; anything unusual waits for a person.
Today: "send 50 boxes" arrives on WhatsApp and gets lost.
After: the message becomes a stock-checked order form waiting for approval.
Today: an accounting question sits in a sales inbox for three days.
After: messages classified and routed on arrival, reply drafts attached.
Today: the owner personally chases overdue invoices.
After: graduated reminder drafts prepared on schedule; you approve and send.
Today: asking four people "where are we?".
After: a Monday one-pager with sales, cash, and open items, deviations flagged.
Today: logging into every bank each morning to see where the cash is.
After: one morning table across all accounts; matching done by code, only mismatches sent to a person.
// Field experience
We do not force direct integrations; we use exports, middle layers, or parallel records, and we say honestly when it is a red.
We test on a small sample first, and data cleanup is scoped as its own line item.
We make that person an ally, not an obstacle, and we document so the dependency shrinks.
Drafts run through a parallel test period, and nothing with legal weight goes out unapproved.
// Security
The same rules apply at every step, from the first review to the owner's desk.
// Where we work
We work with owner-led companies in the US and internationally. Our methodology runs deepest in four areas: real estate and property operations; import and export trade; professional practices such as law, accounting, and consulting; and family businesses with several entities.
// FAQ
What owners ask about scope, price, and fit before the first step.
No. The first step is a paid process review, and the reason is what it produces: an inventory, a feasibility report, and a roadmap you could hand to anyone. You keep it either way. If you already know the one process you want automated, skip the review and start with a fixed-price build.
We adjust scope, not price. If budget is tight, we start with one narrower process and expand after the results are measured.
No system we build can send, delete, publish, pay, or commit anything on your behalf without a person's approval. AI produces drafts and analysis; your team approves. The first build runs on a low-risk process precisely so mistakes are cheap and visible.
That is normal for owner-led companies, and it is why the first yes is small: one build, not a transformation. Small decisions move fast; big ones follow measured results.
For 2 weeks after delivery, anything that does not work as scoped gets fixed at no cost. New requests outside the scope are priced as new work.
Usually not. We build around your existing inbox, spreadsheets, CRM, and accounting.
With a process review, so the roadmap comes before the invoices. Then one build at a time, in the order the roadmap sets.
// Get started
This is not a sales pitch. We check fit and point you to the right step.
Prefer email? contact@deeprionlabs.com