// AI strategy
What is an AI readiness audit? How a process review works
An AI readiness audit is a structured review of how your company actually works, done to find which processes are worth automating, which are not, and in what order. At Deeprion Labs we call it a process review. It takes two to three weeks, starts at $2,500, and ends with a written roadmap that grades every process green, yellow or red. You keep the roadmap either way. If you continue with us, the fee is credited toward the first build.
What exactly is a process review?
A process review is not a technical assessment of your IT infrastructure. It is a review of the work itself, with one goal: finding where automation will create real value in your operations, and where it will not.
The review looks at how work flows through the company today. Which tasks are repetitive, slow, error-prone, or stuck with one person? Which data and tools do you already have? Where would an AI agent or a plain automation remove the friction, and where would it add risk?
The deliverable is a graded list of processes and a phased roadmap for acting on them.
What does a process review include?
A process inventory
We start with how your company actually operates: how inquiries come in and get handled, how orders and invoices are processed, how the team tracks work, how reports get made.
This is not about what your processes are supposed to look like on paper. It is about what actually happens, including the manual workarounds, the spreadsheets that should not exist, and the tasks that fall through the cracks.
A systems and data review
Automation is only as good as what it can read. We look at the systems you already use, how data moves between them, and where it is typed by hand. Older programs with no API are common, and they are not a dead end: exports, middle layers, or parallel records usually work.
A green, yellow, red grade
Every process gets one of three grades:
- Green: doable now with reasonable effort.
- Yellow: doable once a few preconditions are met, and we list them.
- Red: not recommended under current conditions, whether for legal risk, missing data, or cost that outweighs the benefit.
We tell you the red. A review that only lists opportunities is a sales document, not a review.
A phased roadmap
The final output is a roadmap: which process to build first (usually the lowest-risk, most visible one), what success looks like for it, and what could follow. You can execute it with Deeprion Labs, with your own team, or with anyone else.
Who needs a process review?
Companies that know AI matters but not where to start
If you know automation is relevant but have not picked a specific problem, the review replaces vague intentions with a concrete first step.
Companies that tried automation and stalled
Some companies have a few Zapier automations running, or a chatbot on their website that underperforms. They dipped in but did not get meaningful results. The review shows why and where the real return is.
Companies preparing a larger investment
If you are considering several automations or AI agents across departments, the review de-risks that investment. It makes sure you build the right things in the right order instead of discovering the wrong priorities halfway through a build.
Companies where operations depend on one person
When a process lives in one person's head or one person's spreadsheet, the review is often the first time it gets written down. That alone is worth having.
If you already know exactly which single process you want automated, you can skip the review and start with a fixed-price build.
How does the review work, step by step?
Step 1: A first call. A conversation to understand your company, your goals, and where the work hurts. It is not a sales pitch; we check fit and point you to the right step.
Step 2: Process walkthroughs. Your team walks us through the key processes, by interview, screenshare, or shared documents. The goal is to capture how work actually flows.
Step 3: Analysis. We review each process against known automation patterns, your systems, and your data, and grade it green, yellow, or red.
Step 4: Roadmap delivery. You receive the written report: the inventory, the grades, the roadmap, and a recommended first build.
Step 5 (optional): The first build. If you continue with Deeprion Labs, the roadmap feeds straight into the build plan, and the review fee is credited toward it.
The whole review takes two to three weeks.
Why review before building?
Building automation without a roadmap is one of the most common and costly mistakes. Companies automate the first thing that comes to mind rather than the most valuable process. They pick tools before they understand the work. They hand AI a process that needed fixing first.
If you continue, the review fee is credited toward the first build. More importantly, the review makes sure the first thing you build is the right thing. It also surfaces processes you would not have thought to automate, because the patterns are hard to see from inside the company.
It also prevents over-engineering. Some processes that look complex are straightforward to automate. Others that look simple have edge cases that make them harder than expected. Knowing this before you start saves money and time.
If you are ready to move from curiosity to a concrete plan, the process review is the starting point. Tell us about your project and we will tell you whether a review or a direct build fits better.
Key takeaways
- An AI readiness audit, which we call a process review, is a structured review of how your company actually works.
- Every process is graded green, yellow, or red, and the red ones are named, not hidden.
- The output is an inventory, a systems and data review, the grades, and a phased roadmap.
- It takes two to three weeks and starts at $2,500; the fee is credited toward the first build if you continue.
- It is the right first step for companies unsure where to start, companies that stalled, and companies planning a larger investment.
- If you already know the one process you want automated, you can start with a fixed-price build instead.
- You keep the roadmap either way and can execute it with anyone.
Ready to put this to work?
Start with a process review if you are not sure what to automate, or with a fixed-price build if you already know the process. See how we work and what it costs.
Tell us about your projectFrequently asked questions
Short answers to the questions people ask most about this topic.
What is the difference between a process review and an IT audit?
An IT audit assesses your technology infrastructure, security posture, and compliance. A process review looks at the work itself: which processes are worth automating, in what order, and which are not. It is a business exercise, not a technical one, and no technical knowledge is needed to take part.
How long does a process review take, and what does it cost?
Two to three weeks from the first walkthrough to the written roadmap, starting at $2,500. A company with several entities or many departments sits at the three-week end of that range and above the starting price; one with a handful of processes is closer to two weeks. If you continue with a build, the review fee is credited toward it.
Do we need specific software for a review?
No. The review works with whatever tools and processes you have today, whether that is spreadsheets and email or a full CRM and accounting stack. We map your actual workflows within your current setup.
What happens after the review?
You receive the roadmap and it is yours. You can act on it yourself, with your team, or with Deeprion Labs. There is no obligation to continue. If you do, the first build starts from the roadmap, without starting over.
Can we skip the review?
Yes, if you already know the single process you want automated. In that case we fix the scope and price up front and start with the build. The review is for when the right first step is not obvious yet.